Event Grant Application Qualifications and Process

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The Livingston Tourism Business Improvement District (TBID)'s goal is to support events, conventions, festivals, tournaments and sporting events that make Livingston a desired destination and projects that enhance Livingston's cultural assets and economy.

TBID’s mission is “to enhance the economic vitality of Livingston by generating room nights for the city’s lodging facilities through effective sales and marketing strategies, building collaborative partnerships and promoting Livingston as a year-round visitor, convention, and event destination.” The Livingston TBID is directed by a Board of Directors representing lodging, and is funded by a $2 per room night flat fee paid by guests at lodging facilities within Livingston City limits. Funding is dedicated to bringing international, national, regional and repeat visitors to Livingston hotels and motels.

Requirements:

• The event must generate hotel-motel room nights in the City of Livingston.

• Guests should be drawn from a region of 100 miles or greater to promote lodging stays.

• The event must be appropriate for a wide audience (i.e. no political candidate promotion), comply with local public health and safety regulations, and may not discriminate based on race, gender or religion.

• A detailed event budget, including all income and expenses, and post-event report are required.

• Marketing includes: TBID logo, TBID support cited, website explorelivingstonmt.com, the words Livingston, Montana.

• If planning your event at a City of Livingston facility, street, trail or park, you must secure a permit. Review and complete the process here.

Recommendations:

We’ll review all events that create overnight stays, but the following characteristics will improve grant consideration.

• The project brings a sporting event or tournament to Livingston.

• Preference will be given to events that are in the 'shoulder season' from September to June.

• The event is large in size.

• The event is multi-day.

• The event is not weather-dependent.

• The event organization requesting funds is a non-profit.

• The event is family-friendly, attracts a diverse age group or demographic likely to return to Livingston.

Process:
A. Submit:

1) Grant application

2) Project budget with all income and expenses

3) Supporting documents

(business plan, marketing plan, organization annual budget, ad materials, etc.)

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B. Grant application timeline:

Applications will be reviewed by the Livingston TBID Board at their regularly scheduled six meetings a year; alternate months starting in January on the 3rd Tuesday. Grant applications are due the 1st Tuesday of those six months for review that month.

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C. Grant/Award winners must provide a follow-up report with receipts, report of event participation numbers, and samples marketing assets within 30 days after the event. Failure to do so will disqualify the organization from future funding.
 

All funded events must comply with local public health and safety regulations, and may not discriminate based on race, gender or religion. Failure to comply with the criteria listed may require full repayment by the awarded organization of the TBID grant. Award money is not retroactive (marketing/promotions/ obligations/other contracted services for the event prior to the grant awarded aren’t included). Regulations, policies, and procedures of grants are at the sole discretion of the TBID Board.